Understand the important elements to consider when establishing and maintaining an electronic document management system.
A successful line of communication between the shareholder and design and construction participants on a project is an essential element in ensuring that projects are completed on time and within pre-defined cost parameters. Merriam-Webster defines communication as a process by which information is exchanged between individuals through a common system of symbols, signs or behaviors. In the design and construction process, this includes the exchanging of contract documents, drawings and specifications prepared to specify the scope of work and party contractual responsibilities, and the exchange of information that is developed throughout the design and construction process to either clarify expectations or document performance. The evolution of digital and electronic communication over the past 20 years has changed the manner in which construction project documentation is prepared, distributed and stored. This material will focus on addressing important elements to consider when establishing and maintaining an electronic document management system for use on your project.
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Agenda
Electronic Communication on Construction Projects
- Evolution Over the Past 20 Years
- Types of Electronic Documentation
- Contract Documents
- Project Controls
- Requiring Action
- Archival/Monitoring Purposes
Development, Maintenance and Archival Considerations
- Project Correspondence - Hard Copy vs. Electronic
- Format and Content
- Collaboration Process
- Recipients
- Attachment of Files
- Draft vs. Final Work Product
- Document Management System in Field
- Files Requiring Archival
- Job Cost Reports
- Critical Path Method Schedules
Accessibility, Portability and Ease of Retrieval
- Establishing Distribution and Storage Structure
- Electronic Document Management Systems
Security Concerns
- Native Files vs. Image
- Ability to Edit Electronic Files
- Sharing Files via Web/Emails
Use in Dispute Resolution
- Control Over Distribution/Access
- Optical Character Recognition (OCR) Considerations
- Project History - Photos/Timeline
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Why Lorman?
Over 37 years and 1.4 million customers worth of experience providing continuing education. Our passion is providing you world-class training to help you succeed in business and as a professional.
Credits
OnDemand Course
This course was last revised on December 29, 2020.
Call 1-866-352-9540 for further credit information.
- ICC 0.15
- Lorman Education Services is an International Code Council Preferred Provider. This event is approved for 0.15 CEU's through ICC.
This program does NOT qualify, nor meet the National Standard for NASBA accreditation.
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Why Lorman?
Over 37 years and 1.4 million customers worth of experience providing continuing education. Our passion is providing you world-class training to help you succeed in business and as a professional.
Faculty
James F. Gallagher, P.E., F.ASCE
Resolution Management Consultants, Inc.
- Principal with Resolution Management Consultants, Inc. possessing over 37 years of engineering, project/construction management, estimating, scheduling, and construction claims analysis experience
- Practice emphasizes all areas of construction/project management dispute avoidance and construction claims resolution
- Presenter of numerous programs to various public agencies and to the general public on topics of claims avoidance and dispute resolution
- Past Chairman of ASCE’s Transportation & Development Institute Highway Construction Committee
- Past Liaison for Associated General Contractors/National Association of State Facilities Administrators
- Member of the Committee on Contract Law for the Transportation Research Board
- Licensed/Registered Professional Engineer in 16 states
- Fellow, American Society of Civil Engineers (ASCE)
- B.S. degree in Civil Engineering, Drexel University
- Can be contacted at 800-390-8800 or [email protected]
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